Let’s start with a confession I hear all the time:
“I’m just not a spreadsheet person.”
If that sentence has ever come out of your mouth, welcome. You’re in exactly the right place. 
Here’s the good news:
You don’t need to be techy. You don’t need to like spreadsheets. You don’t even need to understand spreadsheets yet.
You just need to see them explained in a way that actually makes sense for teachers.
First: Let’s Remove the Fear
Most teachers’ spreadsheet trauma comes from one of two places:- A college class where Excel was used exclusively for math
- Opening a blank spreadsheet and thinking, “Well… now what?”
Think of a Spreadsheet as a Simple Table
That’s it. That’s the reframe.
A spreadsheet is just a table where:
- Rows go across
- Columns go down
- You type information into boxes
If you’ve ever gotten a bill, a bank statement, or used a chore chart then you’ve already seen one! Another everyday table used by teachers? A GRADEBOOK! Also a checklist, bathroom sign out log, behavior tracker, attendance tracker...
And if you’ve ever made a table in Google Docs or Word, congratulations, you already have the core skill.
Rows = Students (or Tasks, or Anything Really)
Rows are usually the things you’re tracking.
In a classroom, that might be:
- Students
- Assignments
- Tasks
- Meetings
- Behavior incidents
Each row is one complete “item.”
Example:
- Row 2 = Jordan
- Row 3 = Ava
- Row 4 = Marcus
Or:
- Row 2 = “Grade quizzes”
- Row 3 = “Email parents”
- Row 4 = “Prep centers”
One row = one thing. Simple.
Columns = Information About That Thing
Columns tell you what kind of information you’re tracking about each row.
For students, columns might be:
- Name
- Class period
- Notes
- Strengths
- Concerns
For tasks, columns might be:
- Task name
- Due date
- Category
- Done (checkbox 👀)
Every column answers one question.
That’s it. That’s the system.
Cells = Tiny Boxes of Possibility ✨
A cell is just where a row and column meet.
It’s one box. You click it. You type. That’s the whole interaction.
No formulas required. No tech wizardry. Just typing information you already have.
You Do NOT Need Formulas to Start
This part matters, so I’m going to say it louder:
You do not need formulas to use spreadsheets effectively.
Not at first. Not for most teacher use and not to be successful. Spreadsheets are helpful long before you ever touch math, automation, or fancy features.
A spreadsheet that:
- Holds your notes
- Organizes your thoughts
- Keeps information in one place
is already doing its job. Anything beyond that is a bonus, not a requirement.
The Secret to Getting Comfortable: Start With Labels
Blank spreadsheets are scary. Labeled spreadsheets are friendly.
That’s why the easiest way to begin is with a sheet that already has:
- Column headers
- Clear titles
- A purpose
Once the labels are there, your brain goes:
“Oh. I know what to put here.”
That’s when spreadsheets stop feeling intimidating and start feeling… helpful.
Start Here (Literally)
To make this even easier, I created a “Start Here” Google Sheet with:- Pre-labeled rows and columns
- No formulas
- No pressure
- Just structure
👉 Download or open the “Start Here” Google Sheet below.
Download Excel or Numbers file here
That’s how spreadsheet confidence actually starts. Coming Next…
- Checkboxes (yes, they’re delightful)
- Color-coding
- Visual cues that make your brain go ahhhh
If you’ve ever said, “I’m not techy,” I want you to hear this:
- You’re not behind.
- You’re not bad at this.
- You were just never shown spreadsheets in a way that made sense.
No comments